Kilgour Parent Teacher Association

Kilgour PTA Volunteer Job Descriptions

Kilgour PTA's purpose is to benefit Kilgour School's students and is supported by an incredible group of Volunteers. Check out the Volunteer Roles below and see where you might help PTA support our Students.

 

Simply select the volunteer category that fits best for you, and you'll find a description of the role & tasks. You can volunteer for more than one that interests you. You can volunteer with friends!

 

• PTA Leadership

           - essential positions that shape the future of Kilgour PTA

 

• Year-round Volunteers

               - these are year-round activities, most of which can be done from home

 

• Seasonal or Single Event Volunteer

               - these are activities or events that occur at different points of the year

 

• Volunteer @ Home

               - a list of volunteer roles that can be done from home, many of which are simple "worker-bee" tasks

 

• Volunteer @ School
  

               - a list of volunteer events & roles that are done in-school, where you can work directly with the kids

 

• Lead an Event or Activity
  

               - a list of volunteer events & roles that are done in-school, where you can work directly with the kids

 

 For questions about these roles, please contact the PTA at kilgourpta@gmail.com.

 

PTA Leadership

 

    President

• Role & Description:
  
  • serves as the main liaison between School & PTA
  • coordinates the work of PTA volunteers
  • responsible generally for PTA communication and delegation of task
  • chair of the Executive Committee
• Expectations:
  
  • year-round commitment
  • 2 - 8 hours a week
  • several meetings per month with Kilgour officials or volunteers
  • occasional ability to come into school building
  • preside at monthly PTA meetings
  • increased intensity in Fall & Spring Quarters
• Perfect for Those Who:
  • want to lead shaping PTA's priorities, policies, and practices
  • want to work with Kilgour administration to coordinate volunteer & budget support
  • want to support volunteers working with Kilgour

 

    President-Elect

• Role & Description:
  • becomes President the following year
  • helps the President lead & maintain the PTA
  • shadows the President to learn policies, procedures, and info
  • serves as President should the current President be unable
• Expectations:
  • commit to become President
  • year-round commitment
  • 1 - 2 hours per week
  • several meetings per month with Kilgour officials or volunteers
  • occasional ability to come into school building
  • increased intensity in Fall & Spring Quarters
• Perfect for Those Who:
  • want to lead shaping PTA's priorities, policies, and practices
  • want to work with Kilgour administration to coordinate volunteer & budget support
  • want to support teachers & volunteers working to meet student needs
    

 

    Treasurer

• Role & Description:
  • works with Budget Officer to maintain custody of PTA funds & accounts
  • handles expenses & income according to the PTA's financial procedures
  • works with the Budget Chair to oversee the PTA Budget
  • works with Budget Officer to provide the Board with Financial Reports
• Expectations:
  
  • two year commitment
  • 2 - 8 hours per week
  • 2 -3 meetings per Quarter with President & Budget Chair
    
  • occasional ability to come into school building but work mostly from home
    
  • basic accounting knowledge helpful but not required
  • increased intensity in Fall & Spring Quarters
• Perfect for Those Who:
  • want to help shape PTA's priorities, policies, and practices
  • want to work with Kilgour teachers & volunteers to meet student needs

 

    Budget Officer

• Role & Description:
  • works with Treasurer to oversee PTA funds & accounts
  • leads the team that develops annual PTA Budget
    
  • ensures alignment of PTA Budget with PTA's Purpose & Plan
    
  • works with Treasurer to provide the Board with Financial Reports
• Expectations:
  
  • two year commitment
  • 1 - 2 hours per week
  • 2 -3 meetings per Quarter with President & Treasurer
    
  • basic accounting knowledge helpful but not required
  • increased intensity in May & June as PTA plans its budget
    
• Perfect for Those Who:
  • want to help shape PTA's priorities, policies, and practices
  • want to lead PTA's budget planning process
    
  • can volunteer from home

 

    Recording Secretary

• Role & Description:
  • takes minutes at monthly PTA General or Board Meetings
    
  • work with PTA website admin to publish minutes
    
• Expectations:
  
  • 2 - 3 hours per month
    
  • attend monthly meetings
    
• Perfect for Those Who:
  • can volunteer from home
    

 

    Parliamentarian

• Role & Description:
  • advise the President & Board on PTA Bylaws & Standing Rules
• Expectations:
  
  • 1 hour per month
    
  • attend monthly meetings
    
  • basic knowledge of common meeting procedure and PTA Bylaws & Standing Rules
    
• Perfect for Those Who:
  • want to make sure PTA stays "in order"
    
  • can volunteer from home
    

 

    Communication & Technology Officer

• Role & Description:
  • oversee volunteers maintaining PTA technology such as website, online accounts & subscriptions, etc
    
• Expectations:
  
  • 4 - 5 hours per month
    
  • comfort with online technology helpful
    
• Perfect for Those Who:
  • want to donate their technical skills from home

 

    Silent Auction Chair

• Role & Description:
  • oversee planning and execution of PTA's annual Silent Auction
    
• Expectations:
  
  •  
  •  
• Perfect for Those Who:

 

    Carnival Chair

• Role & Description:
  • oversee planning and execution of the annual Kilgour Carnival
    
• Expectations:
• Perfect for Those Who:

 

Year-Round Volunteers

 

    Community Events Planner

• Role & Description:
  • organize free community events such as movie nights, picnics in the park, Mustang Nights Out, etc
    
• Expectations:
  
  • 4 -5 hours per month to organize events
    
  • organize one event per quarter
• Perfect for Those Who:
  • want to bring Kilgour's students and families together for fun & mixing
  • like to plan parties & events
  • can volunteer mostly from home

 

    Directory Admin

• Role & Description:
  • maintain PTA online Directory
    
• Expectations:
  
  • 1 -2 hours per month
    
• Perfect for Those Who:
  • want to donate their technical skills from home

 

    Enrichment Planner

• Role & Description:
  • develop and maintain PTA's health enrichment programs
    
• Expectations:
  
  • 2 - 3 hours per month
    
• Perfect for Those Who:
  • can volunteer from home

 

    Give-Back/Restaurant Nights Planner

• Role & Description:
  • develop and promote retail & restaurant fundraisers
    
• Expectations:
  
  • 2 - 3 hours per month
    
• Perfect for Those Who:
  • can volunteer from home
  • want to help fundraise for Kilgour

 

    Grant Finder

• Role & Description:
  • seek out and apply for non-profit/education grants
    
• Expectations:
  
  • 2 - 3 hours per month
    
• Perfect for Those Who:
  • can volunteer from home
  • want to help fundraise for Kilgour

 

    Health & Wellness Planner

• Role & Description:
  • develop and maintain PTA's health enrichment programs
    
• Expectations:
  
  • 2 - 3 hours per month
    
• Perfect for Those Who:
  • can volunteer from home

 

    LSDMC Observer

• Role & Description:
  • attend monthly public meetings of Kilgour's Local School Decision-Making Committee
    
  • report PTA news to LSDMC; report LSDMC news to PTA
• Expectations:
  
  • 2 - 3 hours per month
    
• Perfect for Those Who:
  • want to learn more about Kilgour & CPS "behind-the-scenes"

 

    Outreach Coordinator

• Role & Description:
  • seek out stories about Kilgour and submit them to media outlets
    
• Expectations:
  
  • 2 - 3 hours per month
    
• Perfect for Those Who:
  • can volunteer from home
  • want to help promote all the amazing things happening at Kilgour

 

    Public Relations

• Role & Description:
  • seek out stories about Kilgour and submit them to media outlets
    
• Expectations:
  
  • 2 - 3 hours per month
    
• Perfect for Those Who:
  • can volunteer from home
  • want to help promote all the amazing things happening at Kilgour

 

    Room Parent Coordinator

• Role & Description:
  • coordinate Room Parent activities
  • pass important school information to Room Parents
• Expectations:
  
  • 2 - 3 hours per month
  • lead a Room Parent Orientation in Fall Quarter
• Perfect for Those Who:
  • can volunteer from home

 

    Room Parent

• Role & Description:
  • coordinate extracurricular classroom activities
    
  • support teacher appreciation efforts
  • communicate with classroom parents
• Expectations:
  
  • 2 - 3 hours per month
  • plan & staff student parties
  • liaison with teacher & parents
• Perfect for Those Who:
  • can volunteer from home
  • have ability to come to school
  • want to volunteer with kids directly

 

    Social Media

• Role & Description:
  • maintain PTA social media
    
• Expectations:
  
  • 2 - 3 hours per month
    
  • work from home
    
• Perfect for Those Who:
  • can volunteer from home

 

    Teacher Appreciation Coordinator

• Role & Description:
  • coordinate volunteers bringing monthly teacher treats, parent conference dinners, and appreciation events
    
  • lead the collection of the annual Holiday Staff Gift Fund
• Expectations:
  
  • 2 - 3 hours per month
    
  • occasional ability to come to school
  • increased intensity in Winter Quarter
• Perfect for Those Who:
  • can volunteer mostly from home

 

    Sponsorships

• Role & Description:
  • develop and maintain relationships with local businesses who wish to donate funds to Kilgour
    
  • assist the President to promote those businesses as appropriate
• Expectations:
  
  • 2 - 3 hours per month
    
  • increased intensity during Fall & Spring Quarters
  • occasional ability to come to school
• Perfect for Those Who:
  • can volunteer from home
  • want to support a major PTA income stream

 

    Website Admin

• Role & Description:
  • maintain & update PTA website & online store
    
• Expectations:
  
  • 2 - 3 hours per month
    
• Perfect for Those Who:
  • want to donate their technical skills from home
  • maintain the primary source of PTA information & online sales

 

    Yearbook

• Role & Description:
  • solicit information and visuals for the annual Kilgour Yearbook
  • lay out proof for publishing
  • promote & oversee sales of Yearbook to Kilgour families
• Expectations:
  
  • 2 - 3 hours per month
    
  • increased intensity during Fall & Spring Quarters
  • occasional ability to come to school
  • work with publisher to design & order Yearbook
• Perfect for Those Who:
  • can volunteer from home
  • like to take photos
  • want to help provide a legacy to Kilgour students

Seasonal or Single Event Volunteers

 

    Alumni Scholarship

• Role & Description:
  • award the PTA's $1000 Kilgour Alumni Scholarship to a deserving high school senior
• Expectations:
  
  • promote scholarship to Kilgour alumni high school seniors
    
  • solicit and grade applications for award
  • Spring Quarter task
• Perfect for Those Who:
  • can volunteer from home
    
  • experience in academics & student achievement

 

    Back-to-School Social Planner

• Role & Description:
  • organize and help the President execute the annual Back-to-School Social
    
• Expectations:
  
  • 3 -5 hours to contact Kilgour groups and outside vendors to put on the event
    
  • manage event day
    
  • August task
• Perfect for Those Who:
  • want to bring together the Kilgour community
    
  • want to plan a party

 

    Box Tops Fundraiser

• Role & Description:
  • raise Box Tops funds
    
• Expectations:
  
  • promote the Kilgour Box Tops program
    
  • collect & count the Box Tops to submit for fundraising
    
• Perfect for Those Who:
  • can volunteer from home
    
  • want to help PTA fundraise
    

 

    Carnival Leaders

• Role & Description:
  • Carnival is a big event with diverse needs; lead beer garden, tickets, prizes, volunteers, or set-up team
    
• Expectations:
  
  • 5 - 10 hours in the Spring Quarter
    
  • lead a team to accomplish tasks/activities
    
  • presence at Carnival to manage teams
• Perfect for Those Who:
  • want to help make the funnest, biggest, and mostest celebration of the year happen
    
  • want to continue 70+ year tradition
    

 

    Clean-Up Days Planner

• Role & Description:
  • organize two days a year for volunteers to help tidy and beautify school grounds
    
• Expectations:
  
  • 2 -3 hours in Fall & Spring Quarters to organize events
    
  • lead one weekend clean up day in both Fall & Spring Quarters
• Perfect for Those Who:
  • want to maintain the neatness & charm of Kilgour grounds
  • have an eye for landscape

 

    COSI-on-Wheels Planner

• Role & Description:
  • organize two days the two-day COSI-on-Wheels science event at Kilgour
    
• Expectations:
  
  • 8 - 10 hours in Fall Quarter
  • ability to come to school for the two-day event
• Perfect for Those Who:
  • want to support the academic enrichment of our students

 

    Flower Sale Fundraiser (Winter or Spring)

• Role & Description:
  • work with Kilgour's partner florist to organize and promote the Winter and/or Spring flower sale fundraiser
    
• Expectations:
  
  • 8 - 10 hours in Winter and/or Spring Quarter
• Perfect for Those Who:
  • want to support Sixth Grade fundraising

 

    Great Gatherings Organizer

• Role & Description:
  • coordinate and promote Kilgour's series of fundraising parties & activities
    
• Expectations:
  
  • 15 - 20 hours in the Fall Quarter
• Perfect for Those Who:
  • love to plan parties
  • love to meet people
  • can volunteer from home
  • want to support one of Kilgour's main fundraisers

 

    Halloween Costume Exchange

• Role & Description:
  • help the Outreach team coordinate the annual Halloween Costume Shoppe
    
• Expectations:
  
  • 4 - 6 hours in late October
    
  • ability to come to school to open & close the Shoppe
    
• Perfect for Those Who:
  • want to support Kilgour's community outreach efforts
    

 

    Harvest Jam Planner

• Role & Description:
  • organize the annual Harvest Jam Party for 3rd - 6th Graders
    
• Expectations:
  
  • 8 - 10 hours in late October
    
  • ability to come to school in late October to coordinate the party
• Perfect for Those Who:
  
  • want to plan & put on one of most fun student parties of the year
    

 

    Holiday Fair Planner

• Role & Description:
  • procure supplies and organize the Holiday Fair
    
• Expectations:
  
  • 10 - 15 hours in Winter Quarter
    
  • ability to come to school three days in mid-December
  • able to find and purchase A LOT of affordable gifts & toys
    
  • inventory management
• Perfect for Those Who:
  • want to shop with PTA's money
    
  • want to see many happy kids shopping for their firends and family
  • are organized

 

    Holiday Toy Drive

• Role & Description:
  • help the Outreach team work with School to organize & promote the annual Holiday Toy Drive
    
• Expectations:
  
  • 8 - 12 hours in December
    
  • ability to come to school several days in mid-December
    
• Perfect for Those Who:
  • want to support Kilgour's community outreach efforts
    

 

    Kilgour's Got Talent Director

• Role & Description:
  • produce and manage Kilgour's annual talent show
    
• Expectations:
  
  • 20 - 25 hours in Winter & Spring Quarters
    
  • ability to come to school to produce and direct the big show
• Perfect for Those Who:
  • are artistic
    
  • want to support & encourage the performing arts at Kilgour
    

 

    Kindergarten Round-Up

• Role & Description:
  • welcome incoming Kindergarten
    
  • organize and host Kindergarten summer playdates at Kilgour
• Expectations:
  
  • ability to attend and welcome families at the Kindergarten Round-Up orientation in March
    
  • ability to attend several Kindergarten summer playdates
    
• Perfect for Those Who:
  • want to help families meet each other and get to know Kilgour School
    
  • have a Kindergartner
    

 

    School Supply Kits

• Role & Description:
  • work with teachers and Kilgour's school supply vendor to organize & promote the back-to-school supply kit sale
    
• Expectations:
  
  • 4 -5 hours in the Spring Quarter
    
  • ability to be at the Back-to-School Social to help distribute school supply kits
    
• Perfect for Those Who:
  • want to help make life easier for teachers & families
    
  • who can volunteer mostly from home
    

 

    Silent Auction Leaders

• Role & Description:
  • Silent Auction is a big event with diverse needs; lead solicitation teams, class creation collection, or set-up team
    
• Expectations:
  
  • 15 - 20 hours in the Fall Quarter
    
  • lead a team to accomplish tasks/activities
• Perfect for Those Who:
  • want to help make the funnest, biggest, and mostest adult event of the year happen
    
  • want to help put on Kilgour's biggest fundraiser
    

 

    Spaghetti Dinner Planner

• Role & Description:
  • organize and manage Kilgour's annual Spaghetti Dinner & Dance
    
• Expectations:
  
  • 15 - 20 hours in the Spring Quarter
    
  • ability to attend the Spaghetti Dinner
    
• Perfect for Those Who:
  • want to maintain the neatness & charm of Kilgour grounds
  • have an eye for landscape

 

    Spring Raffle Coordinator

• Role & Description:
  • organize and manage the Spring Raffle
    
• Expectations:
  
  • 20 - 25 hours in Spring Quarter to organize & promote Raffle
    
  • collect and 
    
• Perfect for Those Who:
  • want to maintain the neatness & charm of Kilgour grounds
  • have an eye for landscape

 

    STEAM & Families Night Planner

• Role & Description:
  • organize a free community event based on Science, Technology, Engineering, Art, and Math at Kilgour
    
• Expectations:
  
  • 8 - 10 hours, typically in the Winter Quarter
    
  • ability to come to school to meet with teachers, volunteers, and partners to coordinate activities
    
  • ability to manage the event in-person
• Perfect for Those Who:
  • want to support the academic enrichment of our students

 

    Thanksgiving Dinner Drive

• Role & Description:
  • help the Outreach team work with School to organize the annual Thanksgiving Dinner Drive
    
• Expectations:
  
  • 2 -3 hours in November
    
  • ability to come to school in November
    
• Perfect for Those Who:
  • want to support Kilgour's community outreach efforts
    

 

Volunteer @ Home

 - a list of volunteer roles that can be done from home, many of which are simple "worker-bee" tasks

 - any or all of these roles may be looking for a lead volunteer, let us know if interested!

 - attendance at occasional PTA meetings may be necessary

 - please scroll above for more details

 

• Alumni Scholarship (Enrichment)
  
• Back-to-School Social (Community)
• Box Tops (Fundraising)
  
• Budget (Admin)
  
• Carnival (Community)
• Communication/Technology (Admin/Media)
• Directory (Admin)
• Give-Back/Restaurants Nights (Fundraising)
• Grant Finding (Fundraising)
• Great Gatherings (Community/Fundraising)
• Parliamentarian (Admin)
  
• Public Relations (Media)
• Recording Secretary (Admin)
• Silent Auction (Fundraising)
• Social Media (Media)
• Website (Media)

 

Volunteer @ School

 - a list of volunteer events & roles that are done in-school, where you can work directly with the kids, many of which are "worker-bee" roles

 - any or all of these roles may be looking for a lead volunteer, let us know if interested!

 - you can also help at most of these from home

 - attendance at occasional PTA meetings may be necessary

 - please scroll above for more details

 

• Carnival (Community)
  
• Clean-Up Days (Community)
• Communication/Technology (Admin)
  
• Community Events (Community)
  
• COSI-on-Wheels (Enrichment)
• Enrichment (Enrichment)
• Flower Sale Fundraiser (Fundraising)
• Halloween Costume Exchange (Outreach)
• Harvest Jam (Community)
• Health & Wellness (Enrichment)
• Holiday Fair (Community)
  
• Holiday Toy Drive (Outreach)
• Kilgour's Got Talent (Community/Enrichment)
• Kindergarten Round-Up (Community)
• Local School Decision-Making Committee (LSDMC)
• Outreach (Outreach)
• President (Admin)
• President-Elect (Admin)
• Room Parent (Enrichment)
• Spaghetti Dinner (Community)
• Spring Raffle Fundraiser (Fundraising)
  
• STEAM & Families Night (Enrichment)
  
• Teacher Appreciation (Community)
• Thanksgiving Dinner Drive (Outreach)
  
• Treasurer (Admin)

 

You can learn more about OPEN positions by contacting us at pta@kilgour pta.org.